Part 5:
How to manage training in your organisation
As we have seen above in the ‘What is training management, and why is it important?’ section, there are many types of records that can show evidence that training has been provided to employees.
This can entail a lot of paperwork.
Manual systems and spreadsheets to record this information can create an enormous headache for managers – training becomes out-of-date, or in the event of an accident, no one can find evidence that someone was trained.
Making use of a software-based training management module reduces the time that needs to be spent managing the process, providing an auditable trail that training has been provided when it is required, with automated reminders where refresher training is due.
Another advantage of such training management software is being able to manage access to the records – so for example, a manager can check that a worker has had the appropriate training before allocating them to a new task.
Of course, software can’t check the quality of your training, but you can upload course materials so that in the future you can see what content was delivered, to which people on which day. If your employees know how to manage the hazards they deal with, hopefully, you’ll never need to prove how well you taught them.
Conclusion
Keeping track of your employee training is vital to staying compliant and maintaining employee safety.
We have seen how some of the legal ramifications of training mismanagement can carry a heavy financial cost for businesses.
Most importantly, it can have devastating consequences for your employees.
Workers need to be empowered with job relevant, up-to-date and accessible training. Whether this comes in the form of classroom based learning, eLearning, on-the-job training or a blended approach, you need to be able to show that it has:
- Taken place
- Been understood by employees
- Is frequently revisited and refreshed
Software solutions can help to manage the administrative burden, leaving you to focus on providing the best quality training for your workforce. If you would like to learn how EcoOnline's Learning Manager software can assist you, click below 👇.